If you're like most job seekers, you're probably wondering how to write a cover letter email that will grab the attention of hiring managers and get you one step closer to landing your dream job.
The good news is, there's a tried-and-true template that you can follow to make sure your email cover letter gets the job done.
Here's what you need to know about writing a cover letter email:
- Start with a professional greeting. Address the hiring manager by name, if possible, and avoid generic greetings like "To Whom it May Concern."
- In the first paragraph, explain why you're contacting the employer and include a brief overview of your skills and qualifications.
- In the second paragraph, elaborate on your experience and explain how it makes you the perfect candidate for the position. Be sure to mention any times when you went above and beyond in your previous roles.
- End with a call to action, such as requesting an interview or asking for more information about the position. Thank the employer for their time and include your contact information so they can easily get in touch with you.
By following this simple template, you can be sure that your cover letter email will make a great impression on potential employers and help you land the job you've always wanted.
Cover Letter Email - Dos & Dont's
Do
- Include the job title in the subject line
- Start with a brief introduction
- Keep the email body concise
- Attach your cover letter and resume
- Politely inquire about the next steps in the process
- Make sure to include all the necessary information, such as your contact information, the date, the recipient's contact information, and a salutation.
Don't
- Copy and paste your cover letter into the body of the email - attach it as a document
- Forget to include your contact information
- Use informal language or abbreviations in your email. This is a formal document, so use formal language throughout.
- Forget to proofread your email before sending it. Typos can make you look unprofessional and could cost you the job.
Email Cover Letter Signature
Why is an email signature a good idea?
An email signature is a good idea because it provides your contact information to the recipient and gives them a way to get in touch with you. It also looks professional and can help to make a good impression.
If you choose to include one, ensure it is formatted correctly. Here is an example of how you might format your email cover letter signature:
FirstName LastNameAddress
City, State Zip Code
Phone Number
Email Address
Linkedin URL (optional)
Cover Letter Email Template
Start with a template to be sure you include all the necessary information in your cover letter.
When applying for a job, a cover letter is the best way to attract positive attention to your resume. A well-written cover letter will show your enthusiasm for the position and highlight some of your best qualifications.
If you're unsure how to write a cover letter or don't have time to create one from scratch, use our free dream job cover letter template.
Simply fill in the blanks with your own information, and you'll be on your way to landing an interview in no time!
To write a cover letter email, simply follow these easy steps:
- Include a brief introduction.
- Specify the position you're interested in.
- Include 1-2 sentences about your qualifications.
- Highlight 1-2 specific examples of your experience.
- End with a strong call to action.
- Wrap up with a courteous close.
Here's a cover letter email template you can use:
Subject Line: Dream Job Inquiry - Your Name
Dear hiring manager,
I am writing in regards to the open position for my dream job. I saw your post on the XYZ website and feel confident I would be a perfect fit for the role.
A little bit about me: I am a recent graduate of ABC University with a degree in XYZ. I have also gained valuable experience through my internships at DEF Corporation and GHI Corporation. In addition, I have developed strong skills in XYZ through my work on various projects.
Sincerely,
{Your name}
{Signature}
Be sure to proofread your email before sending it off! A few small typos could be the difference between landing an interview and having your application rejected.
Example cover letter email format - Fresh Graduate with No Work Experience
TemplateSubject: Job Application for {position} at {company}
Hello {name of hiring manager},
I am writing to apply for the {position} position at {company}. I am confident that I would be a perfect fit for the role.
A little bit about me: I am a recent graduate of ABC University with a degree in XYZ. I have also gained valuable experience through my internships at DEF Corporation and GHI Corporation. In addition, I have developed strong skills in XYZ through my work on various projects.
I am excited to put my skills and experience to work for {company}. I am confident I can be a valuable asset to your team and contribute to the company’s success.
Thank you for your time, and I look forward to hearing from you.
Sincerely,
{Your name}
{Signature}
Example cover letter email format - Experienced Professional
TemplateSubject: Job Application for {position} at {company}
Hello {name of hiring manager},
I am writing to apply for the {position} position at {company}. I am confident that I would be a perfect fit for the role.
A little bit about me: I have XYZ years of experience in the field. I have a proven track record of success in XYZ. In my current role, I am responsible for XYZ and guided various projects leading to increased sales by XYZ% in the XYZ market.
I am excited about the opportunity to bring my skills and experience to {the company}. I am confident that I can make a positive contribution to your team.
Please find my resume attached. I look forward to hearing from you.
Sincerely,
{Your name}
{Signature}
Template: An Empoyee Referral
Hi {name},
I'm emailing to introduce myself and to ask if you have any openings in your company that you think I would be a good fit for. {name} told me you're looking for someone with my skillset and suggested I reach out.
I'm a {job title} with {number} years of experience in the industry, passionate about my work, and always looking for ways to improve my skills. I'm confident I can be an asset to your team and contribute to your company’s success.
Thank you for your time, and I look forward to hearing from you.
Sincerely,
{Your name}
{Signature}
Attachments: {resume}, {work samples}, {letter of recommendation}
Key Takeaways
An email cover letter is essentially a way to introduce yourself and explain why you are contacting the potential employer. It should be concise and to the point - around 3-4 paragraphs are sufficient. The cover letter letter should be addressed to the relevant contact person and use a professional and courteous tone.
In terms of content, you should:
- briefly explain who you are
- why you are interested in the role/company
- and mention the skills/experience you have that make you a good fit for the position.
It is also a good idea to mention any mutual connections or personal experiences that could make your application stand out.
Finally, thank the employer for their time and include your contact details so they can get in touch if they want to interview you.
FAQ Cover Letter Email
Should the cover letter be an attachment or in the body of the email?
It is generally best to attach your cover letter to the email rather than include it in the body of the message. This way, your cover letter will be sure to reach the intended recipient and won't get lost in the body of the email.
How do I write a cover letter email?
When writing a cover letter email, the same rules apply as when sending a physical cover letter.
Make sure to include all the necessary information, such as your contact information, the date, the recipient's contact information, and a salutation.
You can also add a brief introduction before attaching your cover letter.
Dear {name of hiring manager},
Please find my cover letter attached. I am confident that I have the skills and qualifications you are looking for in a candidate and would be a valuable asset to your team. Thank you for considering my application.
Sincerely,
{Your name}